As therapists, we are often taught to set big resolutions without accounting for burnout, unpredictable schedules, or fluctuating energy. In this episode of Run Your Private Practice with AI, I explain why traditional resolutions tend to fail and how goal setting needs to be redesigned to support your nervous system, not fight against it. Instead of using AI as a productivity boss, you’ll learn how to use it as a thinking partner to create realistic, sustainable goals that fit your actual life and workload.

AI Tips You Don’t Want to Miss:

• Why traditional goal setting does not work for therapists with fluctuating schedules and energy.
• How to prompt AI to ask reflective, intake-style questions before creating any goals.
• A simple framework for fewer goals with clear motivation and systems that do not rely on willpower.
• How to choose weekly or monthly rhythms instead of daily tasks for sustainable goal setting.
• How to create fallback plans for good days, hard days, and everything-is-on-fire days so goals do not collapse.

Prompts discussed in this episode:

• I am a therapist with a full clinical load and limited bandwidth. I want realistic goals that support my mental health, income stability, and long-term sustainability. Ask me thoughtful questions to help design resolutions that fit my actual life. No clinical advice.
• Based on my answers, propose three realistic resolutions that fit my actual life as a therapist. Each resolution should include a clear motivation and a simple system that does not rely on willpower.
• Break each resolution into daily, weekly, and monthly actions. Each action should take less than 15 minutes and feel realistic for a therapist’s schedule.
• For each resolution, give me a fallback version for a good day, a hard day, and an everything is on fire day. Make the lowest level so easy it still counts.
• Turn these resolutions into simple tools I will actually use, such as a checklist, weekly tracker, monthly overview, or calendar reminders. Keep it minimal and non-overwhelming.
• Act as my personal resolution coach. Check in weekly, help me recalibrate when life shifts, and remind me that sustainability matters more than perfection.

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Connect with me:

• Instagram: @thetravelingtherapist_kym
• Join the Clinical AI Club: www.clinicalaiclub.com

Sponsored by Alma: www.helloalma.com/kym
Sponsored by Berries: Use code 50FromKym for $50 off your first month www.heyberries.com/therapists

If you’ve been curious about how AI can actually support you as a therapist, this episode will give you real examples you can relate to. In this episode of Run Your Private Practice with AI, I’m sharing two powerful AI experiences from my own week that completely shifted how I think about what’s possible right now.

One involves using ChatGPT in a way I never expected during an emergency room visit, and the other is a deep dive into Google’s free research tool, NotebookLM. Together, ChatGPT and NotebookLM show just how practical, accessible, and supportive AI can be for therapists in everyday situations, both professionally and personally.

AI Tips You Don’t Want to Miss

• How ChatGPT group chats allow multiple people to collaborate inside one shared conversation.
• A real-life example of using ChatGPT to analyze information and think alongside doctors in real time.
• How NotebookLM can deep research therapy topics like cognitive distortions in minutes.
• Turning research into slides, mind maps, infographics, podcasts, and explainer videos.
• Creative ways therapists can use AI-generated resources for groups, workshops, and education.

Mentioned in this episode:

Infographic from Notebook LM https://notebooklm.google.com/

https://kymtolson.kartra.com/page/AI-Tools-for-Therapists

___________________________

Connect with me:

• Instagram: @thetravelingtherapist_kym
• Join the Clinical AI Club: www.clinicalaiclub.com

Sponsored by Alma: www.helloalma.com/kym
Sponsored by Berries: Use code 50FromKym for $50 off your first month www.heyberries.com/therapists

AI is moving fast right now, and it can feel overwhelming trying to figure out what actually matters for your practice. In this episode of Run Your Private Practice with AI, I’m breaking down what’s new in AI and sharing the updates I’ve been paying close attention to this week. I’ll share about ChatGPT 5.2, how to move between AI tools without starting from scratch, and what Google just released inside Google Workspace, so you can decide what’s worth your time and what you can ignore.

AI Tips You Don’t Want to Miss

• What’s different about ChatGPT 5.2, and why it already feels more usable.
• How to switch between AI platforms while keeping your preferences and context.
• A simple prompt that helps new AI tools learn how you think and work.
• How Google Workspace agents can automate repetitive email tasks.
• Why Gemini gems are similar to custom GPTs inside the Google ecosystem.

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Connect with me:

• Instagram: @thetravelingtherapist_kym
• Join the Clinical AI Club: www.clinicalaiclub.com

Sponsored by Alma: www.helloalma.com/kym
Sponsored by Berries: Use code 50FromKym for $50 off your first month www.heyberries.com/therapists

If you have ever felt overwhelmed trying to figure out how to position your practice online, deep research in ChatGPT can make the process so much easier. In this episode of Run Your Private Practice with AI, I walk you through how I use AI to uncover what clients are searching for and how to speak directly to their needs. You will learn how deep research can guide your content, marketing, and even the way you talk about your niche.

AI Tips You Don’t Want to Miss:

• How to use ChatGPT to dig into what your ideal clients actually want help with.
• The research prompts that reveal what people are searching for online.
• A simple way to turn search insights into content ideas for your practice.
• How deep research in ChatGPT for therapists can clarify your messaging.
• Why this approach helps you stand out in a crowded online space.

Mentioned in this episode:

AI for Therapists, Done Right https://kymtolson.krtra.com/t/AmODCviFY9a4

___________________________

Connect with me:

• Instagram: @thetravelingtherapist_kym
• Join the Clinical AI Club: www.clinicalaiclub.com

Sponsored by Alma: www.helloalma.com/kym
Sponsored by Berries: Use code 50FromKym for $50 off your first month www.heyberries.com/therapists

If you love exploring AppSumo deals for therapists, this episode is going to inspire you with fresh ideas. In this episode of Run Your Private Practice with AI, I share the tools I am using right now from AppSumo, including Greta, Manus, and other AI platforms that help me build web apps, streamline tasks, and simplify the way I present my offers. You will hear how these deals fit into real workflows and why lifetime tools can be such a game-changer.

AI Tips You Don’t Want to Miss

• How I use Greta to build quick web apps and quizzes for my offers.
• Why Manus is helpful for hosting apps and even acting as a browser agent.
• How I combined Greta and Manus to create a quiz that now lives on my website.
• What makes AppSumo lifetime deals valuable when you use a lot of tools.
• A look at new AI tools I purchased like Agenic Flow, for building agents.

Mentioned in this episode:

• Insurance Billing Profit Maximizer: https://kymtolson.kartra.com/page/e
• App Sumo deals Click: https://appsumo.8odi.net/Kym
• Enter our AI-Powered Private Practice Giveaway: https://kingsumo.com/g/m88558m/ai-powered-practice-giveaway
• Which of Kym's AI options are right for me Quiz https://resonant-semolina-3711dd.netlify.app/
• Manus https://manus.im/invitation/KQM69QAMNAOQGH8

___________________________

Connect with me:

• Instagram: @thetravelingtherapist_kym
• Join the Clinical AI Club: www.clinicalaiclub.com

Sponsored by Alma: www.helloalma.com/kym
Sponsored by Berries: Use code 50FromKym for $50 off your first month www.heyberries.com/therapists

Supporting clients through AI job loss is becoming an essential part of private practice as more people worry about how AI is changing their careers. In this episode of Run Your Private Practice with AI, I talk about the real fears clients are bringing into the therapy room and how we can hold space for these shifts with compassion and practical tools. You will learn how to talk about AI in a grounded way and help clients navigate uncertainty without feeling overwhelmed yourself.

AI Tips You Don’t Want to Miss

• How to help clients process fear and grief around job loss due to AI.
• Ways to stay informed about AI without adding stress to your workload.
• A simple approach for exploring a client’s personal strengths and future goals.
• Why therapists do not need to become AI experts to support clients well.
• How to use your own creativity to guide clients through career transitions.

Mentioned in this episode:
AI for Therapists, Done Right https://kymtolson.krtra.com/t/upg8yfNqjSlF

___________________________

Connect with me:

• Instagram: @thetravelingtherapist_kym
• Join the Clinical AI Club: www.clinicalaiclub.com

Sponsored by Alma: www.helloalma.com/kym
Sponsored by Berries: Use code 50FromKym for $50 off your first month www.heyberries.com/therapists

Have you ever wished you could bring more AI support into your practice without spending a ton of money? In this episode of Run Your Private Practice with AI, I share a brand new Black Friday AI giveaway created to help you access powerful tools that streamline your workflow, automate your systems, and make your practice easier to manage. This Black Friday AI giveaway gives you a chance to win AI resources that can support your practice right away.

AI Tips You Don’t Want to Miss

• How to enter the AI-Powered Practice Giveaway and boost your chances of winning.
• What is included in the grand prize bundle, filled with tools that automate your intake and simplify your operations.
• A look at the AI receptionist and how it can support your practice when you cannot get to calls.
• Details about the additional prize packages, free gifts, and Cyber Monday discounts.
• How the personalized AI consult and custom GPT build-out can help you address your biggest pain points.

Mentioned in this episode:
Enter the AI-Powered Practice Giveaway! https://kingsumo.com/g/m88558m/ai-powered-practice-giveaway

___________________________

Connect with me:

• Instagram: @thetravelingtherapist_kym
• Join the Clinical AI Club: www.clinicalaiclub.com

Sponsored by Alma: www.helloalma.com/kym
Sponsored by Berries: Use code 50FromKym for $50 off your first month www.heyberries.com/therapists

If you’ve been trying to figure out how to balance client work, admin tasks, and still find time to grow your business, this episode is for you. In this episode of Run Your Private Practice with AI, I’m sharing how to scale your private practice with AI by moving beyond the one-to-one therapy model. I’ll walk you through the exact tools and systems I’ve built inside the Thera AI Hub to help therapists save time, create scalable offers, and build the freedom-filled lifestyle they’ve been dreaming of.

AI Tips You Don’t Want to Miss:

• Using AI tools to move out of the one-to-one model and build group programs, retreats, and digital products.
• A look inside the Thera AI Hub and how the tools can help you grow faster.
• How to use AI funnel builders to grow your audience, build email lists, and create simple systems that sell your offers.
• Why the Thera Coach Builder, Retreat Builder, and Group Therapy Program Creator can help you design new income streams without tech overwhelm.
• Real examples of how I use AI to create courses, videos, and web apps quickly with tools like Manus, HeyGen, Lovable, and Replit.

Mentioned in this episode:
Join the Thera AI Hub! https://kymtolson.krtra.com/t/AmODCviFY9a4

___________________________

Connect with me:

• Instagram: @thetravelingtherapist_kym
• Join the Clinical AI Club: www.clinicalaiclub.com

Sponsored by Alma: www.helloalma.com/kym
Sponsored by Berries: Use code 50FromKym for $50 off your first month www.heyberries.com/therapists