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The Intentional Day: How Top Performers Plan Their Time Differently

The Intentional Day: How Top Performers Plan Their Time Differently

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 Podcast 369 What’s the most effective time management practice you can adopt today that will transform your productivity? You can subscribe to this podcast on: Podbean | Apple Podcasts | Stitcher | Spotify | TUNEIN Links: Email Me | Twitter | Facebook | Website | Linkedin The ULTIMATE PRODUCTIVITY WORKSHOP Get Your Copy Of Your Time, Your Way: Time Well Managed, Life Well Lived The Time Sector System 5th Year Anniversary The Working With… Weekly Newsletter Carl Pullein Learning Centre Carl’s YouTube Channel Carl Pullein Coaching Programmes Subscribe to my Substack The Working With… Podcast Previous episodes page Script | 369 Hello, and welcome to episode 369 of the Your Time, Your Way Podcast. A podcast to answer all your questions about productivity, time management, self-development, and goal planning. My name is Carl Pullein, and I am your host of this show. I’ve often answered questions on this podcast about the best or most effective time management or productivity system, but I don’t think I’ve answered a question about the best practices before. A practice is something you do each day. It’s just what you do. You don’t need to think about it. It’s automatic. And there is something that the most productive people I’ve come across do each day, that I find people struggling with their management of time don’t do. In many ways, becoming more productive and better at managing time is a two-fold practice. It’s the strict control of your calendar and being intentional about what you do each day. Yet to get to those practices each day, takes a change in attitude and the squashing of some pre-conceived ideas. And that is what we’ll be looking at in today’s episode. Before we get to the question, just a quick heads up. The European time zone friendly Ultimate Productivity Workshop is coming next weekend. Sunday the 18th and 25th May. If you want to finally have a time management and productivity system that works for you, and have an opportunity to work with me and a group of like-minded people, then join us next Sunday. I will put the link for further information into the show notes. Okay, let me now hand you over to the Mystery Podcast Voice for this week’s question. This week’s question comes from Mark. Mark asks, Hi Carl, what do you consider to be the best daily habits for living a productive life? Hi Mark, thank you for your question. This is something that has always fascinated me about the way people work. What is it that the most productive people do that unproductive people don’t do. Surprisingly it’s not work longer hours. That’s usually the domain of unproductive people. What the most productive people do is to have a few daily rituals that are followed every day. Let’s start with the easiest one. Have a solid morning routine. It’s your morning routine that sets you up for the day. Cast your mind back to a day in your past when you overslept and had to rush out the door to get to work. How productive were you that day? Probably not very. You will have been in a reactive state all day, treating anything and everything as urgent. The “secret” is to use your morning routine to put you in a proactive state. That means looking at your calendar for your appointments for the day and identifying what you must get done that day. Then mentally mapping out when you will do your work. For instance, today I have seven hours of meetings. That does not leave me much time to write this podcast script. Yet, when I began my day, I looked at where my appointments were, saw I had an hour mid morning free and a further hour in the afternoon between 4 and 5 pm. Two hours is enough to get the bulk of this script written. Now all I have to do is resist all demands on my time today so I can get this script written. That’s the challenge. Resisting demands. Resisting demands on my time today is reasonably easy. Seven hours of meetings is about my limit anyway. So if someone requests an additional meeting, it’ll be quite easy to tell them I am fully booked today and I can offer them an alternative day and time. And that’s a mindset shift I would recommend to you. Know where your limits are and to be comfortable offering alternative days and times. If the person demanding your time insists and is in a more senior position to you (does that really happen today?), then you can decide which of your other meetings you could postpone. If your day is full of meetings, make sure you task list reflects that. What I see a lot of people doing is having a day full of meetings and a full task list. Yeah, right. That’s not going to happen. For most of us the confirmed, committed meetings will be the priority. Tasks will not be. So, on days when you have a lot of meetings, reduce your task list. That will immediately remove anxiety and give you more focus for your meetings. Next up, is to not use the excuse of a busy day to not do ...
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