In Japan, politeness and formality go hand in hand, shaping interactions in ways that might feel unfamiliar to people from more casual cultures like the United States, Australia, or Canada. While some European countries may find Japan’s structured approach more familiar, many Western visitors are surprised by just how much etiquette matters—especially in business and official settings.

One of the most formal experiences I had in Japan was accompanying Australian Ambassador John McCarthy when he presented his credentials to the Emperor. It was a grand occasion, starting with a waiting room at Tokyo Station, followed by a horse-drawn carriage procession, and attended by a senior Japanese Cabinet minister. Every movement—walking, standing, speaking, even sitting—was carefully choreographed. The level of formality was truly something to behold.

Surprisingly, my second most formal experience wasn’t at a government event, but with Osaka fishmongers. These business leaders, who buy a lot of Australian seafood, took the introduction of Ambassador Dr. Ashton Calvert very seriously. It was a powerful reminder of Japan’s deep respect for hierarchy and tradition.

But formality in Japan isn’t just reserved for official events—it’s part of everyday interactions. I once attended a meeting with the Vice-Governor of Osaka, and his upright, composed posture stood in stark contrast to my Australian guest, who sat back and relaxed. It was a clear example of how different cultural norms can sometimes be misinterpreted.

Business meetings in Japan often take place in grand rooms with large chairs spaced far apart, making conversations feel a bit formal and distant. Foreigners might instinctively move closer when demonstrating a product, which can be a breach of etiquette—but a quick apology helps smooth things over.

Japanese politeness also extends beyond meetings. A small but meaningful gesture, like walking a guest all the way to the elevator instead of just to the door, is a sign of respect. These thoughtful details are woven into everyday life in Japan, though they might not always be obvious to visitors.

For anyone doing business in Japan, embracing formality is key to making a good impression. While foreigners won’t be expected to act exactly like locals, showing an effort to follow cultural norms goes a long way in earning trust and respect. And after business hours? That’s when Japan’s love for informality shines, offering a welcome balance to the day’s structured interactions.