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Approval workflows for vendor adds and changes can help to reduce payment fraud and avoidable errors in vendor data. For why to do it and how to do it if your system does not support approval workflows……

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Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to reduce the potential for fraudulent payments, compliance fines or bad vendor data. Check out the Vendor Process Training Center for 173+ hours of weekly live and on-demand training for the Vendor team.

Links mentioned in the podcast + other helpful resources:

• IOFM White Paper: IOFM’s 2026 AP Fraud Playbook
• Vendor Process Training Center - https://training.debrarrichardson.com
• Customized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training
• Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinars
• Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
• YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
• More Podcasts/Blogs/Webinars www.debrarrichardson.com
• More ideas? Email me at debra@debrarrichardson.com
• Music Credit: www.purple-planet.com

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How good are your email addresses in your vendor master file? Are they still valid? Are they fraudulent?

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Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to reduce the potential for fraudulent payments, compliance fines or bad vendor data. Check out the Vendor Process Training Center for 173+ hours of weekly live and on-demand training for the Vendor team.

Links mentioned in the podcast + other helpful resources:

• Free Training: 3 Step Vendor Setup & Maintenance Process Workshop > Authentication
• Free Training: 8 Steps to Clean Your Vendor Master File
• Free Download: Vendor Validation Reference List with Resource Links
• Vendor Process Training Center - https://training.debrarrichardson.com
• Customized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training
• Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinars
• Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
• YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
• More Podcasts/Blogs/Webinars www.debrarrichardson.com
• More ideas? Email me at debra@debrarrichardson.com
• Music Credit: www.purple-planet.com

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Are you and your team members fully trained on the accounting system or ERP as needed to perform their jobs? If you answered no, or “huh?” how would you do on a self-assessment?

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Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to reduce the potential for fraudulent payments, compliance fines or bad vendor data. Check out the Vendor Process Training Center for 173+ hours of weekly live and on-demand training for the Vendor team.

Links mentioned in the podcast + other helpful resources:

• Download: Self-Assessment – Vendor Team – Accounting System-ERP Functionality Checklist
• Watch On-Demand: A Security Audit to Protect Vendor Data and Avoid Fraud
• Free Download: Vendor Validation Reference List with Resource Links
• Vendor Process Training Center - https://training.debrarrichardson.com
• Customized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training
• Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinars
• Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
• YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
• More Podcasts/Blogs/Webinars www.debrarrichardson.com
• More ideas? Email me at debra@debrarrichardson.com
• Music Credit: www.purple-planet.com

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Around April of every year right after the tax filing season for 1099s and 1042s, just when you think you are done with IRS tasks for now, you receive an IRS CP2100 notification…now what…

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Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to reduce the potential for fraudulent payments, compliance fines or bad vendor data. Check out the Vendor Process Training Center for 173+ hours of weekly live and on-demand training for the Vendor team.

Links mentioned in the podcast + other helpful resources:

• Enroll Today: Handling CP2100/CP2100A Notifications and B-Notices
• Enroll Today: IRS W-9 Examples by Tax Classification - What To Look For When Accepting From Your Vendor
• IRS Page: Backup withholding “B” program
• IRS Page: Understanding your CP2100 or CP2100A Notice
• Free Download: Vendor Validation Reference List with Resource Links https://debrarrichardson.com/vendor-validation-download
• Vendor Process Training Center - https://training.debrarrichardson.com
• Customized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training
• Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinars
• Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
• YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
• More Podcasts/Blogs/Webinars www.debrarrichardson.com
• More ideas? Email me at debra@debrarrichardson.com
• Music Credit: www.purple-planet.com

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Around April of every year right after the tax filing season for 1099s and 1042s, the vendor teams definitely know they have some issues with their vendor data. If you clean your vendor master file only once per year – that could be the problem.

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Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to reduce the potential for fraudulent payments, compliance fines or bad vendor data. Check out the Vendor Process Training Center for 173+ hours of weekly live and on-demand training for the Vendor team.

Links mentioned in the podcast + other helpful resources:

• Recording: 8 Steps to Clean Your Vendor Master File
• Free Download: Vendor Validation Reference List with Resource Links
• Vendor Process Training Center - https://training.debrarrichardson.com
• Customized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training
• Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinars
• Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
• YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
• More Podcasts/Blogs/Webinars www.debrarrichardson.com
• More ideas? Email me at debra@debrarrichardson.com
• Music Credit: www.purple-planet.com

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This fraud prevention strategy appeared in a 1982 film with Robert De Niro and still works today to avoid deepfakes that lead to B2B payment fraud.

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Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to reduce the potential for fraudulent payments, compliance fines or bad vendor data. Check out the Vendor Process Training Center for 173+ hours of weekly live and on-demand training for the Vendor team.

Links mentioned in the podcast + other helpful resources:

• National Cybersecurity Alliance: Stay Safe Online - Safe Word & Deepfakes https://www.staysafeonline.org/campaigns/safeword
• Free Nacha Compliance Webinar: Last Minute Compliance: 3 Ways To Meet Nacha’s ACH Fraud Monitoring Rule Before the Deadline! https://attendee.gotowebinar.com/register/7321756135093063258
• Confirmation Call / But Better: Vendor Callback Confirmation ToolkitTM https://training.debrarrichardson.com/course/callback-confirmation-toolkit
• Customized Vendor Validations Session: https://debrarrichardson.com/vendor-validation-session
• Free Download: Vendor Validation Reference List with Resource Links https://debrarrichardson.com/vendor-validation-download
• Vendor Process Training Center - https://training.debrarrichardson.com
• Customized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training
• Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinars
• Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
• YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
• More Podcasts/Blogs/Webinars www.debrarrichardson.com
• More ideas? Email me at debra@debrarrichardson.com
• Music Credit: www.purple-planet.com

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Phase 1 of the Nacha Fraud Monitoring Rule for ACH initiators is here. Part of the rule requires that you have a risk-based approach, but what criteria can you use to determine risk for your vendors? In this episode we’ll talk about three approaches to classify your vendors based on risk.

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Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to reduce the potential for fraudulent payments, compliance fines or bad vendor data. Check out the Vendor Process Training Center for 173+ hours of weekly live and on-demand training for the Vendor team.

Links mentioned in the podcast + other helpful resources:

• Nacha: RISK MANAGEMENT TOPICS – (Fraud Monitoring Phase 1)
• Free Nacha Compliance Webinar: Last Minute Compliance: 3 Ways To Meet Nacha’s ACH Fraud Monitoring Rule Before the Deadline!
• Confirmation Call / But Better: Vendor Callback Confirmation ToolkitTM
• Customized Vendor Validations Session: https://debrarrichardson.com/vendor-validation-session
• Free Download: Vendor Validation Reference List with Resource Links
• Vendor Process Training Center - https://training.debrarrichardson.com
• Customized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training
• Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinars
• Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
• YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
• More Podcasts/Blogs/Webinars www.debrarrichardson.com
• More ideas? Email me at debra@debrarrichardson.com
• Music Credit: www.purple-planet.com

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You may already be sending pre-notes when vendors submit banking for an ACH payment method, or maybe you’re thinking about it as a way to comply with the upcoming Nacha rule. Here’s why pre-notes don’t help to prevent fraud and are not recommended for Nacha compliance.

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Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to reduce the potential for fraudulent payments, compliance fines or bad vendor data. Check out the Vendor Process Training Center for 173+ hours of weekly live and on-demand training for the Vendor team.

Links mentioned in the podcast + other helpful resources:

• Nacha: RISK MANAGEMENT TOPICS – (Fraud Monitoring Phase 1) https://www.nacha.org/rules/risk-management-topics-fraud-monitoring-phase-1
• Free Nacha Compliance Webinar: Last Minute Compliance: 3 Ways To Meet Nacha’s ACH Fraud Monitoring Rule Before the Deadline! https://attendee.gotowebinar.com/register/7321756135093063258
• Customized Vendor Validations Session: https://debrarrichardson.com/vendor-validation-session
• Free Download: Vendor Validation Reference List with Resource Links https://debrarrichardson.com/vendor-validation-download
• Vendor Process Training Center - https://training.debrarrichardson.com
• Customized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training
• Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinars
• Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup
• YouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw
• More Podcasts/Blogs/Webinars www.debrarrichardson.com
• More ideas? Email me at debra@debrarrichardson.com
• Music Credit: www.purple-planet.com