If you’ve ever hired someone to lighten your load and still felt like you were doing everything yourself, this episode is for you!

Entrepreneurs are often told, “Just hire help,” but what no one tells you is how to prepare your business to receive that help in a way that actually works. Without structure, even the most capable virtual assistant can’t succeed.

And without clarity, you’ll find yourself stuck in the same cycle: repeating tasks, chasing updates, and wondering why things still feel so heavy.

So today, I’m pulling back the curtain on what really causes delegation to fail and it’s probably not what you think. It’s not about who you hired. It’s about what you dropped them into.

You’ll hear how my client went from swearing off VAs altogether to creating a structured plan to bring on the right support with confidence. All because she took the time to prepare her backend with intention instead of rushing into another chaotic handoff.

What we cover today:

2:43 – What a messy backend taught me about why delegation keeps breaking down

4:23 – Why hiring help without systems just creates more stress

5:41 – How the Back Office POWER Checklist shows you what’s really slowing you down

6:56 – What changed when Carla 2.0 stopped hiring from burnout and started preparing with intention

8:00 – How a clear plan made Carla confident about hiring again

10:02 – The mindset shifts that make delegation work and give you your time back

Resources Mentioned:

📋 Grab the Back Office POWER Checklist, a fillable Google Doc that will help you quickly audit your back office, spot inefficiencies, and create a smoother, more efficient operations one system at a time!

Let me know your thoughts! Click here to send me a text.

Tired of feeling stuck behind the scenes?

Book a POWER In Motion Jumpstart Session! A 60-minute call where we’ll pinpoint what’s holding you back and build a 30-day action plan you can use right away.

It’s the perfect first step before joining the Founders Circle. Book your session here.

Leave a Rating and Review: https://ratethispodcast.com/mindyourtime

Welcome to the very first Coffee Chat Take! These new, bite-sized episodes are my way of staying connected with you in between the full-length episodes you’re used to. They’re short, informal, and straight from the heart. Like a quick voice note from a friend who gets it!

In this first one, I’m sharing why I decided to start this series and offering a reminder that I know someone out there needs to hear:

You’re not behind. You’re just building without the right support.

If your business feels heavy, scattered, or like you’re always playing catch-up… it’s not a personal failure. It’s just time to build with more clarity, structure, and ease.

These mini episodes are designed to give you a quick reset, a moment to pause, reflect, and take a breath before diving back into the day.

Press play for today's 4-minute dose of encouragement! And if it resonates, share it with someone who might need the same reminder.

Mentioned in this episode:

Join the MY-T Society Systems & Sanity Suite and get the support you need

Book your POWER In Motion Jumpstart Session

Let’s Stay Connected:

Follow @mindyourtimepodcast and @the_shannonbaker on Instagram

Grab the Back Office POWER Checklist here. It’s your first step to building a business that supports you, not burns you out.

Let me know your thoughts! Click here to send me a text.

Tired of feeling stuck behind the scenes?

Book a POWER In Motion Jumpstart Session! A 60-minute call where we’ll pinpoint what’s holding you back and build a 30-day action plan you can use right away.

It’s the perfect first step before joining the Founders Circle. Book your session here.

Leave a Rating and Review: https://ratethispodcast.com/mindyourtime

You didn’t leave your 9–5 just to spend your beach vacation behind your laptop, did you?

Too many women entrepreneurs are still secretly working through “vacation mode” because their backend isn’t built to support real time off. Sound familiar?

In this episode, we’re challenging the hustle mentality and rewriting the narrative: you don’t need more hustle, you need better systems. I'm sharing the three-part strategy that helps you get out of the weeds and into your peace, so your business keeps growing even when you're out of office.

Here’s what you’ll learn inside this episode:

5:05: Why time-blocking alone won’t save your summer (and what will)

7:51: How to build a flexible weekly plan using the 90-Day Goal-Setting Worksheets

9:29: How to build a flex like a morning or evening routine anchor your productivity and protect your peace

11:43: Why building basic systems is the first step to getting out of hustle mode and finally creating space to rest, recharge, and grow

14:19: How the MY-T Society Systems & Sanity Suite meets you exactly where you are and gives you access to the tools, structure, and support you need to build your systems without overwhelm

17:25 - How the POWER In Motion Jumpstart Session gives you a personalized 30-day action plan so you can finally make progress without the overwhelm of figuring it out alone

This is not another episode about adding more to your to-do list. It’s about streamlining what you already do, on purpose.

Related Episodes Mentioned:

EP 210 - Make Your Business Work For You — So You Can Enjoy Summer Too

EP 212 - The 6 Core Systems Your Business Needs to Grow Without Burnout

Resources Mentioned:

🔧 Ready to simplify your back office and finally feel in control?

Join The MY-T Society Systems & Sanity Suite, your space for smart systems, sanity-saving tools, and real support. You’ll get plug-and-play templates, strategy driven resources, and access to expert guidance so you can run your business like a pro without the overwhelm.

🧭 Feeling stuck behind the scenes? Let’s clear it up.

Book a POWER In Motion Jumpstart Session, a focused 60-minute strategy call where we’ll identify what’s holding your business back and map out a custom 30-day action plan. You’ll walk away with clarity, direction, and a backend that’s finally in motion.

Let me know your thoughts! Click here to send me a text.

Tired of feeling stuck behind the scenes?

Book a POWER In Motion Jumpstart Session! A 60-minute call where we’ll pinpoint what’s holding you back and build a 30-day action plan you can use right away.

It’s the perfect first step before joining the Founders Circle. Book your session here.

Leave a Rating and Review: https://ratethispodcast.com/mindyourtime