ODR 006 – Email Part 2 – Tactics & Logistics [Email Part 2/X] cover art

ODR 006 – Email Part 2 – Tactics & Logistics [Email Part 2/X]

ODR 006 – Email Part 2 – Tactics & Logistics [Email Part 2/X]

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Email Part 1 – Email is Not the Problem, You Are!

The Joybox


Deep Work


No Email You Don’t Want to See


Turn off email notifications!



Receiving



  • Touch Once (listen to prior episode)


  • Filter Relentlessly

  • One Email Address but many! Add the dots! Then you can filter based on this


  • Amazon filters to Deliveries App


  • Filter all messages with the word “unsubscribe” into a separate mailbox



  • Do not mark emails as spam UNLESS THEY ARE SPAM


  • Mark Spam Messages as Spam


  • Your Piss Poor Planning is not my Emergency


  • Do not let your email inbox be someone else’s To Do List — Tiago Forte





Processing



  • Stop Filing/Foldering

  • Can Actually Link Emails to Your Task Manager


  • Task Management on Calendar will have the link


  • Better Yet, Create a Email Forward to Your Task Manager Inbox



  • Future Homer/Ikigai


  • Avoid the Snooze Button


  • Triage 2 App on IOS




Sending

  • Is this the right mode of communication





  • Craft a good, useful subject line


  • BLUF-allows contexual understanding


  • CTA upfront if you are making a pitch,


  • Lose the Steps of Back & Forth


  • Use Autofill and Templates


  • Send Later (Boomerang)


  • Emojis / Emoticons b/c tone is tough to relay


  • Compose Better Emails


  • Use Scheduling Programs


  • Send Less emails if you want less emails


  • One idea per email


  • Short is Better


  • BLUF or TLDR


  • Write email like you speak


  • No Reply Necessary


  • If it is important, do not put in the sender until ready to send

  • Enable undo send in gmail



  • Do not CC unless you need to

  • Don’t Reply All and Take it Off Default

  • If you don’t want the staff to respond to all, put them in as BCC





  • Prune Forwards and Replies


  • When the Subject Changes–Change the...
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