How many times have you ended the day exhausted, only to wonder what you actually accomplished? That feeling of spinning your wheels without moving forward is a signal that your workflow isn’t working for you.

At VEST, we recently explored this challenge with our members and uncovered some powerful lessons worth sharing.

In this episode of the VEST Her Podcast, we’ll walk you through how to evaluate your current workflow, identify blockers, design a system that works for you, and reset with confidence when things go off track.

Why Evaluate Your Workflow

Most of us live on autopilot, answering emails, sitting in meetings, or reacting to client demands. Rarely do we stop to ask: Is this the best use of my time and energy? Through time audits, members discovered surprising patterns about when they feel most focused, what drains them, and how much of their time is lost to tasks that don’t actually move the needle.

What Gets in the Way

The most common culprit? A false sense of urgency. We often mistake busyness for productivity, rushing to put out fires while our real priorities sit untouched. Other blockers include living in our inbox instead of our priorities, overcommitting, and the guilt of saying no.

Designing a Better Workflow

Creating a better system isn’t about rigid control, it’s about clarity. A few simple strategies can help:

• Time blocking: Schedule focused work, admin, and rest.
• Priority buckets: Sort tasks into must do today, can wait, can let go.
• Non-negotiables: Protect what fuels you, family time, exercise, quiet moments.

When members applied these approaches, they found they could finally protect what matters most and reclaim a sense of purpose in their work.

At VEST, we believe your workflow should work for you, not the other way around.

Tools and resources we discussed

Time Tracking Evaluation

Workflow Resetting Checklist

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