Whether you are an attorney managing your own books or a bookkeeper supporting law firms, the same costly mistakes show up again and again.

In this episode of Accountants Law Pod, we break down the most common legal accounting errors they encounter, from unbalanced trust accounts and uncollected AR to bonus checks that bypass payroll and chart of accounts setups that create more problems than they solve.

If you want to protect your firm, your license, and your bottom line, this one is worth your full attention.

00:46 Common Trust Accounting Errors
01:39 Reconciling Trust Accounts
02:05 Tracking Trust by Client
03:07 Spreadsheets vs Real Ledgers
04:03 Choosing Legal Billing Software
06:58 Advanced Client Costs Basics
08:12 Hybrid Methods and IRS Rules
10:26 Workflows and Timekeeping
12:36 Year End Chaos and Tax Pain
13:48 Undeposited Funds Chaos
14:34 Benefits That Don’t Fit
15:25 AR Piling Up
17:01 Weekly Reporting Rhythm
18:17 Trust Compliance Reality
22:49 Chart of Accounts Clarity
23:51 Bonus Checks Payroll Trap
25:06 Docketing and Fee Risks

Be sure to subscribe for more episodes!
Find us on YouTube as well!

If you have questions, topic requests, or guest suggestions you can email us at info@accountantslawpod.com or send us a message through our website, www.accountantslawpod.com

If you want to join us in the Accountants Law Lab, visit our website at www.accountantslawlab.com to sign up!

Accountants Law Pod is hosted by Lynda Artesani, Sarah Prevost, and Steve Libhart and directed/produced by Teaira Burge and The Proper Trust. Music by ComaStudio from Pixabay - Edited by audiovideo_uk

Disclaimer: The content presented in this podcast is for informational purposes only and should not be considered as legal, financial, or professional advice.

If you’ve ever heard of LEDES billing and thought, “How hard can it be?”… this episode might just save you from a full-blown billing meltdown.

In this episode of Accountants Law Pod, we dive into the surprisingly complex (and often frustrating) world of legal electronic billing. From rejected invoices over a single misplaced comma to navigating strict code sets, budgets, and insurance requirements - LEDES billing is truly its own beast.

We break down:
What LEDES billing actually is (and why it exists)
Why it’s more common in larger firms and insurance work
The hidden layers: budgets, approvals, and negotiations
Common mistakes that can get your invoices rejected
The reality of managing receivables, appeals, and follow-ups
Why strong workflows (and patience) are non-negotiable
How AI tools are helping, and where they’re still falling short

Whether you’re a bookkeeper, legal accountant, or firm owner, this episode gives you a real-world look at what it takes to handle LEDES billing and whether it’s a service you actually want to offer.

Because in this line of work… precision isn’t optional.

03:16 What Is LEDES Billing
04:31 Codes Formats Rejections
06:05 Budgets Approvals Write Downs
08:59 Workflow Teams Micro Niche
12:13 Code Sets And Support
13:41 Tools Hubdoc Vs QuickBooks
17:46 Pricing Client Intake Tips

Be sure to subscribe for more episodes!
Find us on YouTube as well!

If you have questions, topic requests, or guest suggestions you can email us at info@accountantslawpod.com or send us a message through our website, www.accountantslawpod.com

If you want to join us in the Accountants Law Lab, visit our website at www.accountantslawlab.com to sign up!

Accountants Law Pod is hosted by Lynda Artesani, Sarah Prevost, and Steve Libhart and directed/produced by Teaira Burge and The Proper Trust. Music by ComaStudio from Pixabay - Edited by audiovideo_uk

Disclaimer: The content presented in this podcast is for informational purposes only and should not be considered as legal, financial, or professional advice.

What happens when your bookkeeper or accountant quits without notice?

In this episode of Accountants Law Pod, Linda, Sarah, and Steve dig into one of the most stressful situations a law firm can face: losing the person who manages the books, trust account, payroll, billing, and financial workflows with no transition plan in place.

They discuss the immediate risks to law firms, including trust account exposure, payroll disruptions, lost access to software and banking systems, broken workflows, and the danger of not having proper SOPs, offboarding processes, or oversight in place. They also explore why this role is far more valuable than many firms realize, why legal accounting should be treated as a strategic relationship rather than a low-cost transaction, and how law firm owners can protect themselves before a crisis happens.

If you are an attorney, law firm owner, legal bookkeeper, or legal accountant, this episode is a powerful reminder to build systems before you need them.

01:17 Why They Quit
03:10 Immediate Access Lockdown
04:54 First Financial Triage
05:32 Fraud Warning Story
08:19 Controls And Transparency
10:53 Offboarding And Benefits
11:30 Get Outside Help Fast
11:56 Check Your Admin Ownership
12:22 Process Audit And Next Steps
13:08 Lock Down Bank Access
13:58 Stabilize Billing Cash Flow
14:39 Outsourcing Mindset Shift
15:50 Reconstruct After Sudden Exit
16:28 SOPs Data Security Risks
18:39 Regain Records Start Fresh
19:31 Backup Plans Extra Eyes
22:04 Owner Communication Lines
23:26 Value Over Cheap Tools

Be sure to subscribe for more episodes!
Find us on YouTube as well!

If you have questions, topic requests, or guest suggestions you can email us at info@accountantslawpod.com or send us a message through our website, www.accountantslawpod.com

If you want to join us in the Accountants Law Lab, visit our website at www.accountantslawlab.com to sign up!

Accountants Law Pod is hosted by Lynda Artesani, Sarah Prevost, and Steve Libhart and directed/produced by Teaira Burge and The Proper Trust. Music by ComaStudio from Pixabay - Edited by audiovideo_uk

Disclaimer: The content presented in this podcast is for informational purposes only and should not be considered as legal, financial, or professional advice.